Office Assistant

Job Location: Visalia, CA

Essential Functions and Responsibilities:

  • Helps with the organization and running of administrative operations.
  • Completes all safety-training programs and follows all safety procedures required by United Wholesale Lumber Company.
  • Keeps office organized and assists associates in ways that optimizes procedures.
  • Sorts and distributes communications in a timely manner.
  • Creates and updates records ensuring accuracy and validity of information.
  • Monitors levels of supplies and handles shortages.
  • Coordinates with other departments to ensure compliance with established policies.
  • Maintains trusting relationships with suppliers, customers and colleagues.
  • Performs receptionist duties when needed.
  • Accurately inputs data into time-keeping system (Kronos).
  • Use SAP accounting system.
  • Enhances organization’s reputation by accepting ownership for accomplishing new and different requests.

Additional Duties:

  • Maintains constant communication with customers, Ops Center Manager, Irrigation Sales Rep, Irrigation Designer, and Irrigation Buyer
  • Greets customers and offers assistance as needed, answers walk in customer questions
  • Provides excellent customer service, and develops service tracking mechanisms• Follows up with customers regarding their orders, deliveries, questions, etc. on a consistent and regular basis
  • Provides technical assistance to customers, both in person and over the phone
  • Maintains a neat, organized and safe work place at all times
  • Maintains catalogs, brochures, and all other advertising/marketing/sales information in an orderly fashion
  • Ability to be self-motivated, initiator and be part of a team who wants to succeed
  • Participates in weekly Irrigation meeting and weekly Irrigation conference call

Secondary Functions:

  • Other duties as assigned.


  • Clear, concise and effective communication skills
  • Excellent written skills
  • Ability to multi-task, keep organized and follow up on pending items
  • Excellent computer skills – SAP, Microsoft office – Outlook, Excel, Word, etc.
  • Thorough understanding of office management procedures
  • Analytical abilities and aptitude in problem-solving
  • Must be a team player and demonstrate the ability to support the efforts of others.
  • Must possess a valid unrestricted driver’s license.
  • Must be willing and able to lift up to 40 pounds.

Customary Education and Experience:

  • High school diploma or equivalent, 2-year degree preferred
  • Proven experience as an office assistant, virtual assistant or in another relevant administrative role.

NOTE: This is a general description of the position and is not a full description of all duties. Specifics will be discussed at the time of any interview.

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